Job Description

Job Description

Job Description

TITLE: ACCOUNTS PAYABLE SPECIALIST

DEPARTMENT: FINANCE

REPORTS TO: CONTROLLER

LOCATION: HUNT VALLEY, MARYLAND

JOB SUMMARY:

Handling accounts payable for multiple entities and vendors. This includes processing invoices, processing payments, managing processes, and ensuring the accuracy and timeliness of transactions while adhering to departmental and company procedures.

ESSENTIAL DUTIES AND FUNCTIONS:

• Enter and review vendor invoices in the accounting software.
• Handle high volume accounts payable using accounting software and other programs.
• Receive, process, verify, and reconcile invoices and vendor statements.
• Manage accounts payable workflows for separate entities.
• Prepare and process electronic transfers and payments, prepare and perform check runs, and reconcile accounts payable transactions.
• Establish and maintain relationships with new and existing vendors.
• Performs general accounting functions such as journal entries, account reconciliations, special reports, etc.
• Capture fixed assets and prepaid invoices.
• Assist with month-end and year-end close activities.
• Validate and reconcile corporate credit cards and expense reports for separate entities
• Prepare ad-hoc and/or monthly analysis for specific accounts.
• Answer the phone and direct calls and greet visitors/vendors.
• Accept mail and delivery packets and coordinate mail and parcel shipment as needed.

BEHAVIORS:

Savaria’s mission is to provide products to improve mobility and access in daily life, so it’s important that all associates embrace this and ensure that they keep our customers at the heart of everything they do, acting in the spirit of our Savaria values all the time:

• Safety – We are committed to protecting the health and well-being of customers, the public, and our people.
• Quality – We aspire to deliver quality products and services that are right the first time.
• Customer passion – What we do makes a difference, and we work with passion to do the best for our customers.
• Collaboration – We encourage collaboration to generate ideas and innovation and value clear and open communication to create strong teamwork.
• Expertise – Our knowledge and experience have made us industry leaders, and we actively support continuous learning for future growth.

EDUCATION, EXPERIENCE & TRAINING

• Associate degree in accounting or related field preferred.
• Three years of related accounts payable experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job required
• Knowledge of standard accounts payable procedures, including Vendor Masterfile maintenance.
• Strong mathematical and analytical skills for monitoring accounting payable.
• General knowledge of accounting guidelines and procedures and generally accepted accounting practices.
• Experience with QuickBooks
• Experience with Microsoft Excel
• Good communication skills – verbal and written.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• This position works in an environment with moderate noise levels.
• Individuals may sit or stand as needed. The position may require walking and/or climbing stairs periodically throughout the day, reaching above shoulder heights or below the waist, or lifting as required to file documents or store materials throughout the workday. It may also include lifting up to 25 pounds (files, boxes, etc.) occasionally. Proper lifting techniques are required.
• Primary environment: ambient room temperatures, lighting, and traditional office equipment as found in a typical office environment. The performance of this position may occasionally require exposure to the warehouse areas where the use of personal protective equipment would be required.

Note: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

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